Job Position: Administrative Assistant
Location: Houston, TX 77092
Pay Rate: $18.00/hr
Shift:8AM-5PM M-F
Description: **Core Responsibilities**
1. **Communication Management**: You’ll be the friendly voice answering phone calls, welcoming visitors, and responding to emails.
2. **Record Keeping**: Help us stay organized by maintaining and updating our physical and electronic filing systems, databases, and contact lists.
3. **Document Preparation**: Put your typing skills to good use by creating, formatting, and proofreading memos, reports, presentations, and office correspondence.
4. **Scheduling**: Keep our team on track by coordinating meetings, appointments, and managing our office calendars.
5. **Office Logistics**: Ensure our office runs smoothly by monitoring supply inventory, ordering new materials when needed, and handling all incoming and outgoing mail and packages.
6. **Data Entry**: Help us maintain accuracy by entering information into our systems and conducting regular audits to keep our data in check.
**Required Skills & Qualifications**
1. **Education**: We’re looking for someone with at least a high school diploma or GED. An associate or bachelor’s degree in business or a related field is a plus!
2. **Technical Proficiency**: If you're an expert in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace, you're just the person we need! Familiarity with office equipment like scanners and multi-line phone systems is also important.
3. **Soft Skills**: Fantastic written and verbal communication skills, strong time management, and the ability to handle confidential information with care are key traits we're looking for.
4. **Adaptability**: You should feel comfortable using remote collaboration tools (like Slack and Zoom) and be open to learning new software or adapting to AI-driven automation initiatives.
5. **Experience**: Ideally, you have 1 to 3 years of clerical or administrative experience—this will help you hit the ground running!
6. Bilingual is a PLUS!
We can’t wait to meet someone who’s eager to contribute to our team!
