Job Position: Accounting Certifier Analyst
Location: Coppell, TX 75019
Department: Accounting
Shift: 4pm – 1am
Headcount Needed: 1 associate
Pay Rate: $22 per hour
Job Description
The Accounting Certifier Analyst is responsible for ensuring the accuracy and integrity of inventory transactions by certifying the receipt, storage, handling, and shipment of Barcel USA products. This position serves as a key control point between warehouse operations and inventory accounting by validating product conditions, maintaining accurate inventory records, supporting administrative processes, and ensuring compliance with company policies and control procedures.
The role combines operational warehouse activities with administrative and analytical responsibilities to support inventory accuracy, financial reporting, internal controls, and continuous process improvement.
Inventory Certification and Warehouse Operations
• Certify all inbound products are received in good condition and properly identified.
• Verify that labels assigned by Material Handlers contain accurate product information.
• Inspect products for damages, shortages, overages, and discrepancies during receiving and shipping processes.
• Photograph, document, and report damaged products to Inventory Control and Operations management.
• Certify all outbound shipments match pick lists, shipping documentation, and customer requirements.
• Validate product quantities, lot codes, expiration dates, and shipping accuracy before shipment release.
• Ensure compliance with warehouse procedures, food safety standards, and inventory handling requirements.
• Participate in cycle counts, physical inventories, and reconciliation activities.
Administrative and Inventory Control Responsibilities
• Maintain accurate receiving, shipping, inventory adjustment, and damage documentation.
• Perform data entry and validation of inventory transactions in warehouse management and ERP systems.
• Prepare and distribute daily, weekly, and monthly inventory control reports.
• Monitor inventory discrepancies and investigate variances between physical inventory and system records.
• Support inventory reconciliations by providing documentation and transaction analysis.
• Maintain organized electronic and physical files related to inventory transactions and supporting documentation.
• Track open inventory issues and follow up until resolution.
• Assist in maintaining inventory accuracy metrics and key performance indicators.
• Review and validate inventory movements to ensure proper system recording.
• Support month-end inventory close activities and inventory reporting requirements.
• Collaborate with Finance, Inventory Control, Transportation, Customer Service, and Warehouse Operations teams to resolve inventory-related issues.
• Assist internal and external auditors by providing supporting documentation and transaction history.
• Support compliance with SOX controls, company policies, and inventory management procedures.
• Identify opportunities to improve inventory controls, reporting processes, and operational efficiencies.
Communication and Coordination
• Communicate inventory discrepancies and shipment issues to appropriate stakeholders.
• Coordinate with warehouse supervisors regarding inventory concerns and corrective actions.
• Provide timely updates on inventory investigations and pending issues.
• Support cross-functional projects related to inventory accuracy, process improvements, and system implementations.
Qualifications
Required
• High School Diploma or equivalent.
• Minimum 1 year of warehouse, inventory control, logistics, accounting support, or administrative experience.
• Experience working with inventory transactions and documentation.
• Basic computer proficiency, including Microsoft Office applications.
Preferred
• Associate degree in Business Administration, Supply Chain, Accounting, Logistics, or related field.
• Experience with Warehouse Management Systems (WMS) and ERP systems such as Oracle, SAP, or JDE.
• Inventory management and reconciliation experience.
• Experience supporting audits, documentation controls, or compliance activities.
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Knowledge, Skills, and Abilities
Technical Skills
• Inventory management principles and warehouse processes.
• Inventory control and reconciliation techniques.
• Data entry and record keeping accuracy.
• Microsoft Excel, Word, and Outlook.
• Warehouse Management Systems (WMS).
• ERP systems and inventory transaction processing.
• Reporting and data analysis.
Analytical Skills
• Strong attention to detail.
• Ability to identify and investigate discrepancies.
• Problem-solving and root-cause analysis capabilities.
• Ability to manage multiple priorities and deadlines.
Communication Skills
• Effective verbal and written communication.
• Ability to work collaboratively across departments.
• Professional interaction with operational and administrative teams.
Organizational Skills
• Strong documentation and record maintenance abilities.
• Excellent time-management skills.
• Ability to prioritize tasks in a fast-paced environment.
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Physical Requirements
• Ability to walk and stand for extended periods.
• Ability to perform warehouse inspections and inventory validations.
• Ability to lift and move materials consistent with warehouse safety guidelines.
• Ability to work in warehouse and distribution center environments.
